FUNCTIONAL STATEMENT.
Responsibility
Strategy
- Prepare plans for delivery of relief items according to operational needs.
- Apply UNHCR's procurement strategy when planning for purchase of important commodities and services.
Operational Support
- Ensure timely customs clearance of consignments.
- Manage storage of goods according to "best practices" and UNHCR rules and regulations.
- Maintain an efficient system for the release, distribution and redeployment of goods.
- Coordinate transportation and distribution of relief items.
- Prepare logistical plans, implement supply operations and provide information on the status of requests and the availability of items in the supply chain.
- Coordinate activities of implementing partners and/or contractors performing supply related activities, and ensure that they understand and adhere to relevant UNHCR rules and procedures.
- Maintain accurate and comprehensive records on logistical activities and provide timely reports and updates both periodically and on request.
- Through regular physical verification of PPE establish their status.
- Purpose old and obsolete PPE for disposal and plan for arrival of replacement items.
Infrastructure Support
- Evaluate purchase requisitions to ensure that specifications, delivery dates and all other requirements are in order.
- Draft and dispatch quotation requests and/or tenders, assist in the evaluation of offers and draft bid-tabulations and prepare proposals for award of contracts to the Committee on Contracts.
- Prepare Purchase Orders and send confirmations, requests for inspection and other correspondence.
- Monitor the manufacture/transport of ordered goods to ensure timely delivery.
- Provide guidance and advice on UNHCR procurement policies and procedures to support and assist requesting sections.
- Implement effective asset and fleet management that regularly monitors the asset/fleet pool, saves cost and safeguards the investment of the organisation including receipt, inspection, registration & marking of new Property, Plant and Equipment (PPE), and organisation of the physical verification of PPE.
- Ensure that PPE agreements are properly issued and signed.
- Ensure proper preparation of disposal forms and cases for the Asset Management Board.
- Organise the disposal of PPE according to Asset Management Board decisions.
- Provides asset management reports, customised reports, and gathers information on all assets and provides in-depth reports periodically and when requested.
Business Support
- Adapt local supply chain structures to be consistent with the operational needs. Ensure effective information flow in the supply chain and adapt local process to the prevailing environment.
- Monitor the quality and accuracy of supply chain related data in relevant business systems. Compile and analyse statistical information, identify trends and developments in supply chain related matters that will assist in decision making.
- Disseminate, promote commitment to and monitor compliance with UNHCR's global policies, standards and guidance on supply chain management.
- Any other responsibility deemed necessary or as delegated by the Head of Supply Management Service in order to meet the level of service required by the organisation.
Position Number: 10004122
Numbers of Positions: One Vacant Position
Duty Station: Cairo, Egypt
Category and Level: Fixed Term Appointment (FTA) for 1 year
Grade: G7
Closing Date: 05 May 2015
Job Details
| Date Posted: | 2015-04-22 |
| Job Location: | Cairo, Egypt |
| Job Role: | Purchasing/Procurement |
| Company Industry: | Government Sector |
Preferred Candidate
| Career Level: | Mid Career |
| Nationality: | Egypt |
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