Responsibilities
Assists Executive Director with daily tasks
Daily operational performance of RCREEE office
Assists with Human resources and logistical tasks
Assisting the Executive Director with day to day secretarial work including:
File management (i.e. preparing and updating files, archiving, E-Filing)
Editing, Formatting and typing unilingual and bilingual documents.
Handling e-mails, phone calls and all types of incoming/outgoing correspondence
Coordinating and scheduling meetings and preparing relevant information and materials for different meetings
Edit, review and prepare in final form and correct format: documents, agreements, amendments, and correspondence, completed independently or from verbal, written or dictated direction for final review and/or signature.
Maintaining and updating director’s task list, reminders and monitoring projects deadlines.
Translates all or parts of documents from Arabic to English and vice versa
Offers logistical support to visitors, clients and stakeholders including travel arrangements, transportation and others
Create, update and monitor a Quality Management Manual including guidelines for reporting, references, regulations…etc)
Handle meetings: scheduling, gathering topics, attending, taking minutes and sorting amendments, disseminating and archiving
Handle collection of time sheets from the team and ensures that its filled adequately in the right form and format
Correspondence, Archive and Calendar management (i.e. project deadlines, follow-up dates, travel and/or accommodation arrangements and sets up teleconferencing)
Maintains and updates contact lists
Conduct first level quality assurance on selected reports and documents.
Data collection (from any relevant sources: the Internet, periodicals, electronic databases, etc.)
In addition to office management tasks ( Ordering office supplies, coordinates office repairs, software issue, hardware problems and general coordination with IT consultant.
Performs other duties and task at the request of management
Job Details
| Date Posted: | 2015-09-02 |
| Job Location: | Cairo, Egypt |
| Job Role: | Administration |
| Company Industry: | Safety/Environment |
Preferred Candidate
| Career Level: | Mid Career |
| Nationality: | Egypt |
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