Asmae is a French international solidarity NGO
specialized in child development. Independent, non-religious and non-political, it is open to everyone.
Created in 1980 by Sister Emmanuelle following her experience with scavengers in Egypt’s slums, Asmae keeps on respecting its founder’s values and methods: listening and proximity, pragmatism, respect of the differences, professionalism and reciprocity.
Asmae’s action aims to support vulnerable children and their families through providing tailor-made and long lasting support to local stakeholders working on child education and protection.
Its vision, “A fair world which guarantees
that children can live and grow with dignity within their environment, to become free women and men who contribute to society”, is broken down into four missions.
Nowadays Asmae supports education and protection projects through 64 local organizations in Burkina-Faso, Egypt, France, India, Lebanon, Madagascar, Mali and Philippines. Furthermore, in France, Asmae also directly manages a mother and childcare center.
Asmae is registered under the Ministry of Solidarity
since May 2015. Asmae promotes child education and care within two areas of intervention: the prevention of school drop-out and underperformance and the support to children with disabilities. Asmae is currently supporting eight Egyptian associations working in informal areas of Greater Cairo, in Alexandria and
Arment (Luxor governorate). Asmae Egypt’ team is based in Cairo with four persons (two translators/interpreters, one Coordination assistant and one Coordinator).
MISSION: Consistent with Asmae’s specific values, mode of intervention and strategic orientations and under the supervision of Asmae’s Coordinator in Egypt, you contribute to the implementation of Asmae’s means of intervention and ensure the operational management of Asmae’s office regarding activities related to HR management, general services and administrative procedures implied by the Egyptian regulatory framework. In addition, you facilitate the relations with the partners and support the Coordinator in the supervision of the Security Plan.
1. Management and coordination of administrative
activities and supervision of general services
-Ensure the administrative management of Asmae’s office in Egypt:
Oversee contracts translation, signature and archiving (consultancy
contracts, services contracts, lease contracts, etc.)
Create the necessary procedures related to official acts (office registration, renewal, others): translation follow-up, proof-reading, creation of
certifications
Assist the Coordinator when dealing with national authorities
Ensure national HR management:
Pay the national staff salaries
Follow-up national staff salaries (salary slip and salary advance) as
well as their leaves
Proceed to the reimbursement of national staff professional expenses
(transportation, communication, training)
Archive the HR supporting documents (job description, salary slip,
leaves follow-up, annual evaluation, etc.)
Proceed to the payment of employment costs (according to the
legislation) and other social costs (such as the medical insurance) to the
competent authorities
Support the Coordinator in the operational translation of the salary
policy
Support the Coordinator in both internal and external relations related
to HR management
Supervise the general services:
Support the coordination in the identification of new office facilities,
gather the costs and conditions
Organize a potential relocation of the office
Create a logistic inventory of the office equipment and supplies and
immobilizations
Identify the required maintenance and contact service providers
Follow-up the computer park
Oversee staff travels outside Cairo (mode of transportation, etc.)
Buy office equipment and supplies
Support in the organization of events (partners networking, partners
meetings, trainings, seminaries, etc.)
2. Contribution to the implementation of Asmae’s means of intervention
Support in gathering partners’ narrative and financial reports
Support the Coordinator in archiving projects documents archiving
(projects contracts, partnership convention, Support the Coordinator in the implementation of Consolidate information related to sponsored children
Consolidate and share reports and other documents of the concerned
partner
Ensure the communication between the association/the children and the
sponsors
Assist the Coordinator in sharing communication tools to Asmae’s
sympathizers
Contribute to the animation of team meetings
Support the team in organizing meetings/trainings with the partners (at
the office or outside)
Ensure the respect of the Security Plan in the absence of the
Coordinator
3.Support the Coordinator in the development of the office institutional actions
Support the Coordinator in creating and sharing communication tools
(newsletter, annual report, calendar, etc.)
Support the Coordinator in organizing communication events (awareness
campaigns, ceremonies, iftar, etc.)
Support the Coordinator in the communication with media (local media,
contacts, appointments management, etc.)
Support the Coordinator in identifying potential donors (foundations,
individual donations, private organizations, etc.)
Duration of the mission: 5 months (maternity leave replacement). Starting date: end of September 2016. Working time: part time (65%, i.e. 121 worked hours/month). Contract: under Egyptian Labor code contract; Salary: 4875-5200 Egyptian pounds, according to experience (net salary).
Job Details
| Date Posted: | 2016-09-03 |
| Job Location: | Cairo, Egypt |
| Job Role: | Administration |
| Company Industry: | Other |
Preferred Candidate
| Career Level: | Mid Career |
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