CONTEXT AND DESCRIPTION OF DUTIES
The incumbent, working in the Administrative Section, will perform the following duties:
Daily planning of the office vehicles.
Issuing and monitoring the daily attendance sheet of staff.
Updating the staffing lists.
Maintain hard and electronic office files and records; classify and code material relating to a variety of topics;
Search and retrieve office files, and reproduce documentation and background material for reference and action by the supervisor, as and when required;
Receive, register, route correspondence and office pouch. Maintain a follow up system
Draft routine correspondence, memoranda and reports. Format more complex documents by using the appropriate technology.
Facilitate implementation of Personnel administrative formalities and processing of documents in relation to official travels, leaves and movements of staff. Support staff members with processing personnel-related documentation.
Maintain office inventory and stocks of office supplies. Monitor the asset management track to ensure all admin procurements and disposal of UNHCR property are done and recorded accurately.
Assist the supervisor to monitor and record expenditure/disbursement of funds.
Following instructions from the supervisor make logistic and administrative arrangements for seminars, workshops, and briefings that may be required by the Office/Division.
May regulate and monitor routine provision of services and/or shifts from providers, as and when applicable;
Monitor office/compound facilities and equipment and in consultation with the supervisor take appropriate action to ensure proper functioning at all time.
Any other responsibilities/functions deemed necessary by the supervisor/or senior manager in order to meet the level of the services in the organization.
Numbers of Vacancies: One (1)
Duty Station: Cairo, Egypt
Category and Level: Temporary Appointment (TA) till 31 December 2016.
Grade: G4
Closing Date: 26 June 2016
Job Details
| Date Posted: | 2016-06-22 |
| Job Location: | Cairo, Egypt |
| Job Role: | Administration |
| Company Industry: | Community/Social Services/and Nonprofit |
Preferred Candidate
| Career Level: | Mid Career |
| Nationality: | Egypt |
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